Database Providers

Free Accounting Software*

Simplify the Accounting Process of Your Small Business Operations

Make tracking receipts, income, bank transactions, and expenses simple with Database Providers small business accounting software

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Accounting Software Core Features

Manage and track invoices, expenses, income, bank transactions seamlessly within a unified platform, improving efficiency and consistency.

Simple Navigation

  • Main Menu By Module providing one click access to the Area of Interest
  • Quick Access to Real-Time Time Sheets and Software Setup and Defaults
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Manage Vendors or Suppliers 

Seamlessly create and manage vendors or suppliers for enhanced accounting

  • Easily manage Vendor Locations and Pay To Addresses
  • Manage Unlimited number of Vendor Contact Information
  • Real-time Accounts Payable view and Most Recent Bill and Payment Transactions
  • Effortlessly manage Credit Card Accounts Issued by Suppliers
  • Quickly Search and Find Suppliers using Easy to Use Filter Options
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Manage Chart of Accounts

Easily create and manage chart of accounts for enhanced and detailed accounting

  • 100s of Industries to Choose From along with Business Type to Establish Default Set of Chart of Accounts
  • Create Additional Accounts as needed.
  • Easily Search Existing Chart of Accounts by Type.
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Customer Information

Define and Categorize your Customers with our comprehensive description fields.

  • Quickly Search and Find Customers using Easy to Use Filter Options.
  • Easily manage Customer Main Facility Location.
  • Easily manage Multiple Customer Bill and Ship Locations.
  • Real-time Accounts Receivable view and Most Recent Sale and Receipt Transactions.
  • Effortlessly manage Payment Terms, Credit Limits and Default Income Account.
  • Quickly Search and Find Suppliers.
  • Create and Manage Job Numbers for Each Customer.
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Invoice Management

Simple, quick creation of Invoices for flawless tracking.
Clearly identifying Customer, Bill To Address, Payment Due Date, Invoice Number, and Payment Amount, line item description of service or product, quantity, unit price, and tax.

  • Provides a historical record for GAAP compliance and auditing purposes.
  • Effortlessly create Invoices with a few clicks.
  • Automates the emailing of Invoices to Customers with a single click.
  • Add Job Numbers into Invoices to easily track Job Profitability.
  • Search and Find Invoices by using Comprehensive Filter Options.
  • One click to show Invoices With Balance
  • One Click to Email Invoice Due Reminders
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Receipts (Customer Payments)

Viewing Receipts is Simple and Efficient using the Comprehensive Seach Filters.

  • Receipt Transactions are all created automatically when recording Receipts (Payments made by Customer) against Invoices.
  • Receipts Entered From Invoice or Through the Batch Receipt process.
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Bill and Expense Management

  • Provides a historical record for GAAP compliance and auditing purposes.
  • Effortlessly create Bill with a few clicks.
  • Skip the Bill process, and Effortlessly record Expenses with a few clicks.
  • Add Job Numbers into Bills or Expense transactions to easily track Job Profitability.
  • Search and Find Bills and Expenses by using Comprehensive Filter Options.
  • One click to show Bills With Balance
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Payments (Payments Towards Bills)

Viewing Payment is Simple and Efficient using the Comprehensive Seach Filters.

  • Payment Transactions are all created automatically when recording Payments Towards Bills.
  • Payments Entered From Bill or Through the Batch Payment process.
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General Ledger 

View All Accounting Transactions with ease!

  • Comprehensive Filtering Options lets you find any Accounting Transaction Effortlessly.
  • See the complete Credit and Debit Entries of Each Transaction Added.
  • General Ledger or Journal Entries for recording transactions for Fixed Asset Depreciation, Payroll, Payroll Liabilities, Adjustments, etc.
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Journal Entry

Enter Journal Entries Effortlessly.

  • Every Type of Business Transaction can be added as a Journal Entry.
  • Since this Software uses Double-Entry Accounting, Each Journal Entry requires a Credit and Debit.
  • Typical Journal Entries record transactions for Fixed Asset Depreciation, Payroll, Payroll Liabilities, Adjustments, etc.
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Bank Account Management

Effortlessly record Bank Deposits and Withdrawals.

  • Automatic Bank Account Tranasaction entries for Invoice Receipts and Bill Payments.
  • One Click solution for Bank Deposits, Withdrawals, Transfers and Bank Fees.
  • View Bank Register with Ease using Comprehensive Filtering to Find Transactions of Interest.
  • Effortlessly Create Checks with option to Print Checks.
  • Easily Complete Bank Account Reconciliation Process.
  • Comparing the Banks’ Account Statement Balance with Bank Account Register is critical in any Accrual Basis Accounting Software.
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Credit Card Account Management

Effortlessly track and manage Credit Card Transactions, Purchases and Payments.

  • Manage Credit Card Account and Owner through Supplier Record.
  • Easily Record Credit Card Purchases.
  • Effortlessly Add Credit Card Credits and Returns.
  • One Click to View Credit Card Register with Balance.
  • One Click to Record a Card Card Payment.
  • Simple Process to Reconcile Credit Card Accounts including adding Interest Charges and Other Fees.
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    Employee Time Card and Labor Tracking Management

    Effortlessly track and manage Employee Time Cards

    • Record Employee, Work Date, Start and End Times.
    • Link Work Duration to Job Numbers to seamlessly capture Labor Hours per Job.
    • Manage Pay Types such as Regular, Over Time, Double Over Time, Holiday, Jury Duty, Bereavement, Vacation, Sick, PTO, Unpaid Absence, etc.
    • Easily Review and Process Employee Tim Cards and Process for Payment.
    • One Click to Create Employee Payroll Checks.
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    Comprehensive Reporting

    Robust Reports for Every Aspect of the Small Business

    • Accounts Payable (AP)
      • Bills By Vendor, Aging, Job Number.
      • Available Vendor Credits
    • Account Receivable (AR)
      • Invoices By Customer, Aging, Job Number.
      • Available Vendor Credits
    • Expenses
      • Vendor, Paid Account, Expense Account, Date, Job Number
    • Banking
      • Transactions by Account Number,
      • Bank Statement,
      • Bank Reconciliation
    • Credit Card
      • Transactions by Account Number,
      • Credit Card Statement,
      • Credit Card Reconciliation
    • Financial Statements
      • Income Statement,
      • Balance Sheet,
      • Cash Flow
    • Time Sheet / Card –
      • Employee,
      • Pay Types,
      • Payroll Period
      • Job Number
    • …and many more!
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    Accounting Software Computer Requirements

    • Windows Operating System, Windows 10 or higher
    • Microsoft Access 2007 or higher, 32 or 64-bit
    • Microsoft Outlook Email Application (recommended, but not required)
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    Requirements of the Free Version

    • Must supply full Business Name, Address, Contact Information and Email Address.
    • USA-Based Businesses Only.
    • Acceptance of our Release of Liability for using this Software.
    • Acceptance of our Terms and Conditions of Use.
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    Why Choose Us?

    Its FREE!

    We are offering this Accounting Software to Help Small Businesses Manage their Finances.

    Our Goal is to minimize the efforts of bookeeping, so Businesses can focus their efforts on delivering the services or products to sustain and grow their business.

    What are you waiting for? See if your Business qualifies for the FREE version of this software.  

    Comprehensive Financial Management

    Understand Your Businesses Finances .

    Open-Source and Personalization

    Customize the software according to your needs.

    Advanced Invoice Information

    Manage Unpaid Invoices Effortlessly.

    Automation

    Behind the scenes Receipt of Customer Payment and Payment of Bill Transactions.

    Reliable Accounting Records & History

    Secure records for all Transactions.

    Simple Navigation

    User-friendly interface for all aspects of Accounting – AP, AR, Banking, General Ledger, Journal Entries, Reporting.

    Best-in-Class Customer Service and Support

    Experience 100% USA-based support.

    Robust Reporting

    Generate detailed Financial and Accounting reports and assists in GAAP compliance with detailed records.

    Experience the power of seamless accounting and financial management with an intuitive, customizable, and user-friendly interface.

    Ready for an Accounting Revolution?

    Reach out to us today to discuss how our Accouting Software can transform your organization’s financial operations. From free product demos to customization discussions, we’re here to help you take your business’s accounting needs to the next level.

    Contact Us

    Visit Our Videos to See More

    What is a Bill and How to Enter Them - (Managing Bills)

    This video explains what a Bill is and how to enter one, copy a bill, and delete a bill in the DP Accounting Software. Payables or Account Payables are outstanding Bills and are considered monies owed to Suppliers, Vendors, or Other third parties.

    Invoices and Invoicing

    The invoices and the Invoice process in DP Accounting Software are simple. Many Businesses create and send out Invoices to Customers for goods or services rendered. Managing Invoices and the Payments made to them is essential. This video talks about Business Invoices and demonstrates how invoices are created and how they can be copied, deleted, and even emailed using a single click operation in the DP Accounting Software; it also demonstrates how to search and find existing Invoices and preview Invoices in the PDF format.

    How To Record Payment to Bills

    Record Payment to Bills is a simple process in DP Accounting Software. This video will demonstrate how to Record a Payment to a Single Bill and how to apply a Single Payment to Multiple Bills. In addition, once payments are entered, there are options for viewing the payments and what bills the payment was applied to.

    Recording Customer Payments, Receipts or Sales Receipts

    Recording Customer Payments, Receipts, or Sales Receipts in DP Accounting Software is straightforward. This video aims to provide our definition of an Invoice and the Customer Payments on those Invoices as Receipts or Sales Receipts. Then, using the DP Accounting Software, demonstrate how to record a customer payment or receipt on an Invoice and record a payment that pays more than one Invoice, specifically Batch processing.

    Business Expenses - (what they are and how to record them)

    Every Business has Business Expenses. This video aims to define what a business expense is. Explain different types of Business Expenses. Discuss when an Expense should be added as an Account Payable using a Bill and when Expenses are entered using the Expense Module. When using the Expense Module using the DP Accounting Software, understand how to Enter an Expense, Choose the Correct Payment Type, and choose Payment Reference Options. Utilize the Reference field to provide a meaningful explanation of the Expense. Identify an Expense that is Billable to the Customer and How to Manage Which Items have been Billed to date. Learn how to Add Job Numbers and Customer links to Each Expense Entry added. Learn the options for Viewing Expenses in a printable format and the various options for how reports are grouped and sorted. Use the Various Filters to help you quickly Search and Find the Expense Entry of Interest. And lastly, how to delete and Expense should it have been entered in error.

    Managing Customers - (Contacts, Invoicing Address and Ship / Job Location)

    Managing Customer and Customer Information in DP Accounting Software is a breeze. This video demonstrates how to manage the customer list, how to add a new customer, and the crucial defaults to set for Invoicing purposes. Managing Customer Contacts, bills, and Invoice Addresses is also simple. We demonstrate how to add Contacts, Bill To, or Invoicing Addresses. How can you manage an unlimited number of Customer Ship To or Job Address locations, and how can you assign Job Numbers to Customers that capture Job Profitability? Lastly, demonstrate the various reporting features such as Aging, Invoice and Payment listing, and Customer Statement

    Creating Checks - Banking

    Creating Checks is simple in DP Accounting Software. This video demonstrates how to record checks and check payments and how to print out checks using the Software. Check Payments can be created through the Bills or AP module or with a simple click within the Banking module.

    Managing Suppliers and Vendors - (including Contacts and Credit Cards)

    Managing suppliers and vendors using the DP Accounting software is simple and easy. This video demonstrates two methods for adding new suppliers and vendors and the required payment terms and expense account details. In addition, how to manage supplier contacts by explaining how to Add Supplier Contacts. Managing suppliers or vendors that issue credit cards require that their accounts be identified, and their respective charts of accounts created. In Addition, view the different Supplier-Related reports such as the Bill and Payment Register, Supplier Statement, and the Supplier Aging Report.

    Deposits, Withdrawals and Transfers - Banking

    Bank Accounts Deposits, Withdrawals, and Transfers of Monies are simple in DP Accounting Software. This video demonstrates recording a Bank Account Deposit, Bank Account Withdrawal, and Transfers from one Bank Account to another in the DP Accounting Software.

    Account Register - Banking

    The Account Register, specifically for Bank Accounts, is a convenient and easy way to view of all transactions linked to a specific Bank Account. This video demonstrates how to view the Account Register in the Banking module of the DP Accounting Software, how to use the Search All field to find any bank transaction of interest, and finally, how the daily activities of recording payments of Bills and Customer Receipts are shown in the Account Register.

    Account Reconciliation

    Account Reconciliation, specifically bank accounts) is a simple and easy process in DP Accounting Software. The Bank Statements received each period from your bank must be compared to the bank transactions that are entered into DP Accounting Software through daily business activities. This process matches the bank transactions in the Bank Statement with those in the DP Accounting software. This video will explain the difference between the terms Bank Balance and Book Balance. Then, demonstrate the Account Reconciliation from Beginning to End by completing one for a specific Bank Account and period.

    Credit Cards - Paying Bills Using Credit Card (single Bill, multiple Bills and Expenses Purchases)

    Paying Bills Using a Credit Card is simple in DP Accounting Software. This video demonstrates the four different ways payments using a credit card are recorded into the DP Accounting Software. Record a payment of a Single Bill using a Credit Card. Choose multiple bills from the same supplier to pay for a single transaction. Skip the Billing process, record expenses paid using a credit card, and finally, record a credit card charge using the Credit Card module.

    Time Sheets and Payroll

    This video will demonstrate how to record Employee Time Sheets, review the Time Cards for accuracy and proper Pay Types, and then process the Time Sheets into a Bill to be paid. Then, from these Payroll Bills, create a Payroll Payment for the Employee at the end of each Pay Period. It is a simple and Easy process for recording Employee Labor Times, Pay Rates, and Pay Types. Labor Times can be linked to specific Jobs and Job Numbers, ultimately providing the labor cost to determine the accurate profitability of each Job.

    Credit Cards - Recording a Credit on a Credit Card

    Recording a credit on a credit card is simple with DP accounting software. This video demonstrates how to record credit being applied to a credit card. Also, you can search the Credit Card Register for all recorded credits utilizing the filter options.

    Credit Card - Account Reconciliation

    This video demonstrates how to reconcile a Credit Card Statement to the Credit Card registry in the DP Accounting Software. Learn how to create a new Statement record, clear the transactions that are included in the Credit Card Statement, Add any missing Charges, Credits, or Payments. How to add Credit Card Fees and Accrued Interest. Also how to view the Reconciled Statement in a printable format. Learn the Difference between the Term Bank Balance and Book Balance…Basically Bank Balance is what the Credit Card Issuer’s Statement is for the Balance and what the Balance is within the DP Accounting Software Credit Card Registry

    Credit Cards - Recording a Payment and Interest Fees on a Credit Card (Credit Card Setup as Well)

    Recording payment and interest fees on a credit card is simple with DP Accounting Software. This video demonstrates how to record a credit card payment and add the interest accrued over the billing period. It also explains how to view the Credit Card Register and use the filter options to see the interest transactions. It also shows how credit card accounts are set up in the vendor module, one of the two standard credit card setups companies use. A single credit card account is given out to one or more employees, or multiple credit card accounts are assigned by a single vendor, with each credit card account assigned to a specific employee.

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