Employee Training Management Software
Streamline Learning and Boost Workforce PerformanceUnlock the potential of your workforce with our Employee Training Management Software, designed to manage, track, and improve your employees’ training and development seamlessly. Foster a culture of continuous learning, enhance skill development, and ensure regulatory compliance, all in a centralized, intuitive platform.
Employee Training Management Core Features
Delve into the main components of our Employee Training Management Software, designed to empower your organization’s training initiatives:
Establish a solid foundation with our Software Setup feature. Personalize the system to reflect your organization’s unique training structure, ensuring seamless integration with your existing processes.
- Customizable system setup for consistent branding.
- Manage and organize a comprehensive list of employees, trainers, job roles, training items, and facilities for streamlined operations.
- Simple email setup to an SMTP server or other applications for use in the automated processes ensuring timely alerts and efficient communication.
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Compile, manage, and distribute your training resources efficiently with our Training Item Definition feature. This function offers a centralized hub for your training materials, making them easily accessible when needed.
- Create and manage an unlimited number of training items such as Procedures, Policies, Work Instructions, and more.
- Link training items to specific documents, multimedia files, or revisions.
- Define training frequency, test requirements, minimum trained personnel, and expected training duration for each item.
- Identify the facility where the training item will be used for efficient resource allocation.
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Stay organized and in control with our Training Record Management feature. Keeping track of each training event is essential for understanding employee progression and ensuring compliance.
- Create an unlimited number of training records documenting all relevant training details.
- Record details like the trainer, trainee(s), training date, competency level, and expiration date.
- Link training certificates, test scores, and other relevant documents to each training record.
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Tailor your training programs to individual needs with our Training Requirements feature. Automatically generate training requirements based on unique roles and processes to ensure optimal effectiveness.
- Automatically link employees or temporary workers to processes, products, work centers, departments, and job titles.
- Cater to a diverse workforce with training requirements generated based on job title, work processes, products, or individual employees.
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Ensure the relevance of your training content with our Training Item Revision feature. Easily manage updates and revisions to keep your training material current and accurate.
- Automate the obsoleting of old revisions and the creation of new training items at new revisions.
- Define user choices to expire existing training records, re-train to the new revision, or copy training records to the new revision.
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Maximize efficiency with our Automation Features. Routine tasks are taken care of, allowing you to focus on strategic aspects of your training management.
- Automatic email alerts for expired training and upcoming training due in the next 30 and 60 days.
- Update training records, requirements, and calendars automatically as new information is added.
- Create and send manual alerts identifying expired and upcoming training.
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Experience ease of use with our Simple Navigation feature. An intuitive interface and straightforward controls make managing your training program a breeze.
- Single-click operation to view employee requirements, training status, expired and due training.
- View upcoming training in a calendar format for efficient planning.
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Why Choose Us?
Automation
Enhance productivity with our advanced automation features. Increase productivity, streamline training processes, and reduce human errors, freeing resources for strategic development initiatives.
Unmatched Customer Service
Experience exceptional, 100% USA-based support. From bug resolution to new feature implementation, we provide continuous support, ensuring your success at every step.
Best-in-Class Client Support
Benefit from our 100% USA-based support. From prompt issue resolution to expert guidance on the training program approach, we’re committed to your success.
Competitive Pricing & Flexible System Requirements
We believe in quality without compromise. Our competitive pricing and flexible system requirements make our software an ideal solution for businesses of all sizes.
Open-Source Flexibility
Our open-source software puts you in control. Personalize it to meet your needs – add new data tables, fields, forms, and reports for a truly customized solution.
Elevate your employee training program with our powerful Employee Training Management Software. Boost your team’s skills and productivity while maintaining regulatory compliance with ease.
Transform Your Training Management Today!
Ready to empower your team and boost performance? Take control of your employee training management and unlock the potential of your workforce with our sophisticated Employee Training Management Software.
Take the first step towards a stronger, more compliant organization. Contact us now to schedule a personalized demo for your training management needs.
| Personalization
The Training Management software allows for the personalization of the Main Menu by adding the organization’s information and logo. This logo is added to the reports throughout the software. |
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| Training Item
The Training Management software allows for linking a specific Training Item to a specific Facility. Organizations can then manage the training of multiple sites. |
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| Trainees
The Training Management software has a listing of all possible trainees. Each Trainee record contains an Information tab, a Training Matric tab and Files tab. This is typically a list of all Employees and Temporary Employees. All Training records and requirements are linked to a trainee. |
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Trainers The Training Management software lists all possible Trainers and the names of the individuals conducting the training. Trainers can be internal names from the trainee list or any 3rd Party organization that conducts training. Each training record identifies the trainer that conducted the training. |
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| Training Requirements
The Training Management software creates training requirements using several options. Three options are to connect a Training Item to a Work Center, Process, and Product. Managing the list of Work Centers, Products, and Processes is simple and can be done in the Setup area. |
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| Set up automated emails
The Training Management software connects to an SMTP email server or an Outlook account. Automated Emails can be set up to send out emails regularly to user-defined recipients regarding expired training that will expire in 30 and 60 days. |
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| Create new reports
The Training Management software is sold as open-source, allowing full access to create new reports. New reports can be added to the sections of the report through the reports menu, which allows users to view them. |
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Personalization
The Training Management software allows for the personalization of the Main Menu by adding the organization’s information and logo.
This logo is added to the reports throughout the software.
Training Item
The Training Management software allows for linking a specific Training Item to a specific Facility.
Organizations can then manage the training of multiple sites.
Trainee record
The Training Management software has a listing of all possible trainees.
Each Trainee record contains an Information tab, a Training Matric tab and Files tab.
This is typically a list of all Employees and Temporary Employees.
All Training records and requirements are linked to a trainee.
Trainee Lists
The Training Management software lists all possible Trainers and the names of the individuals conducting the training.
Trainers can be internal names from the trainee list or any 3rd Party organization that conducts training.
Each training record identifies the trainer that conducted the training.
Training Requirements
The Training Management software creates training requirements using several options.
Three options are to connect a Training Item to a Work Center, Process, and Product.
Managing the list of Work Centers, Products, and Processes is simple and can be done in the Setup area.
SMTP
The Training Management software connects to an SMTP email server or an Outlook account.
Automated Emails can be set up to send out emails regularly to user-defined recipients regarding expired training that will expire in 30 and 60 days.
Open – source
The Training Management software is sold as open-source, allowing full access to create new reports.
New reports can be added to the sections of the report through the reports menu, which allows users to view them.
| Training Item
A Training Item is the item which the trainee completes training on. The Training Item can be linked to documents or a general item like Forklift Training. Use the search window to find the Training Item in interest. Training Items are added manually, or can be copied from a spreadsheet. |
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| Training Item Information
Training Item Information consists of a name, and frequency of training. When the training item is a document, the document number, revision level and description can be added. If the training item is a video or audio, then the link to the video or audio can be added. If a written test or driving test is required that can be identified as well as the passing grades of each. Organizations that need to report and/or monitor the number of training hours per trainee (employee), per period, a training hours field is available. Organizations that want to set the minimum number of trainees (employees) that are to be trained to a specific training item, at a given competency level, can set a minimum number competency Levels 1 –4. |
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Training Item
A Training Item is the item which the trainee completes training on.
The Training Item can be linked to documents or a general item like Forklift Training.
Use the search window to find the Training Item in interest.
Training Items are added manually, or can be copied from a spreadsheet.
Training Item Information
Training Item Information consists of a name, and frequency of training.
When the training item is a document, the document number, revision level and description can be added.
If the training item is a video or audio, then the link to the video or audio can be added.
If a written test or driving test is required that can be identified as well as the passing grades of each.
Organizations that need to report and/or monitor the number of training hours per trainee (employee), per period, a training hours field is available.
Organizations that want to set the minimum number of trainees (employees) that are to be trained to a specific training item, at a given competency level, can set a minimum number competency Levels 1 –4.
| Training Records
Entering Training Records is a fast and easy process. Many options exist, depending on the information the organization wants to capture on each training record entered. The most simplistic approach is recording what was trained, who conducted the training, who was trained, and when the training expires. More elaborate entries may require adding a class roster, a certificate link, written test scores, driving test scores, and a link to the completed test for each person trained. The expiration dates are automatically defined based on the training data and the frequency set for the training item. Competency levels can be added if the organization uses the GAP Analysis option in this training management software. |
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| Training Item Status
Viewing a specific training item and the training status of the requirements is quick and easy. Select the training item to display a list of employees that must be trained, the training item, and the current training status for each employee. |
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| Training Item Requirements
Viewing a specific employee’s training requirements and the status of the requirement is as simple as selecting the employee and viewing the training information. Current, past, and training records are easily selectable for viewing. |
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A report view shows the same information formatted to print out. |
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Training Records
Entering Training Records is a fast and easy process.
Many options exist, depending on the information the organization wants to capture on each training record entered.
The most simplistic approach is recording what was trained, who conducted the training, who was trained, and when the training expires.
More elaborate entries may require adding a class roster, a certificate link, written test scores, driving test scores, and a link to the completed test for each person trained.
The expiration dates are automatically defined based on the training data and the frequency set for the training item.
Competency levels can be added if the organization uses the GAP Analysis option in this training management software.
Training Item Status
Viewing a specific training item and the training status of the requirements is quick and easy.
Select the training item to display a list of employees that must be trained, the training item, and the current training status for each employee.
Training Item Requirements
Viewing a specific employee’s training requirements and the status of the requirement is as simple as selecting the employee and viewing the training information.
Current, past, and training records are easily selectable for viewing.
| Training Requirements
Training Requirements are established using the training matrix options. Training Items can be linked to specific Products, Work Centers, Job Titles, and Processes. In addition, Training Items can be added to a specific Employee. The Employee connection is made through the Employee Record. Employees have a Job Title and a list of products they work on, the work center they work in, and processes they may be a part of. The requirements are auto-generated based on employee connections, matrix options, and training items. Training Frequency in a matrix item can be set separately from the default frequency of the Training Item. An example would be to set fire extinguisher training frequency more frequently for employees that work in an explosive work center and less frequent for office personnel. |
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Training Requirements
Training Requirements are established using the training matrix options.
Training Items can be linked to specific Products, Work Centers, Job Titles, and Processes.
In addition, Training Items can be added to a specific Employee. The Employee connection is made through the Employee Record.
Employees have a Job Title and a list of products they work on, the work center they work in, and processes they may be a part of.
The requirements are auto-generated based on employee connections, matrix options, and training items.
Training Frequency in a matrix item can be set separately from the default frequency of the Training Item.
An example would be to set fire extinguisher training frequency more frequently for employees that work in an explosive work center and less frequent for office personnel.
| Training Item Revision
When a Training Item is revised, such as in the case of a revised Procedure, Work Instruction, etc., the training item revision process allows for the expiration of all training records linked to the current revision or to copy of the current training records to the new revision, and maintain current expiration dates. This is convenient when the new revision release does not warrant new training. In addition, the revision process obsoletes the current Training Item revision level and adds a new Training Item at the new revision level. |
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Training Item Revision
When a Training Item is revised, such as in the case of a revised Procedure, Work Instruction, etc., the training item revision process allows for the expiration of all training records linked to the current revision or to copy of the current training records to the new revision, and maintain current expiration dates.
This is convenient when the new revision release does not warrant new training.
In addition, the revision process obsoletes the current Training Item revision level and adds a new Training Item at the new revision level.
| Training Automation
Setup this Training Software to send out automated emails, on user-defined frequency basis, to direct supervisors or to a team about training that has expired and is due in the next 30 days. |
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Training Automation
Setup this Training Software to send out automated emails, on user-defined frequency basis, to direct supervisors or to a team about training that has expired and is due in the next 30 days.
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Main Menu From the Main Menu of this Training Management Software, a single click takes users to areas of interest, whether it be to view or add a new Training Item, Add New Training records, send out an Email for expired upcoming training requirements, or view training records of a particular training item, or to view training records for a particular employee. |
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| Areas of Interest
From the Main Menu of this Training Management Software, a single click takes users to areas of interest within the Matrix Options, whether it be to view or add a Training Item to Products, view or add a Training Item to Work Centers, or view or add a Training Items to Job Titles, or view or add a Training Items to Processes, or view or add a Training Items to Specific Employees. |
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| Calendar
From the Main Menu of this Training Management Software, a single click takes users to a calendar view of all training requirements. Click on any day to view the training item and details. |
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| Reports
A single click opens any available reports from the Main Menu of this Training Management Software. |
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From the Main Menu of this Training Management Software, a single click takes users to areas of interest, whether it be to view or add a new Training Item, Add New Training records, send out an Email for expired upcoming training requirements, or view training records of a particular training item, or to view training records for a particular employee.
From the Main Menu of this Training Management Software, a single click takes users to areas of interest within the Matrix Options, whether it be to view or add a Training Item to Products, view or add a Training Item to Work Centers, or view or add a Training Items to Job Titles, or view or add a Training Items to Processes, or view or add a Training Items to Specific Employees.
Calendar
From the Main Menu of this Training Management Software, a single click takes users to a calendar view of all training requirements. Click on any day to view the training item and details.
Reports
A single click opens any available reports from the Main Menu of this Training Management Software.